Position Summary
The Document Processor provides essential administrative and document management support for Right-of-Way (ROW) activities. This role is responsible for receiving, preparing, processing, and tracking property-related documentation, including plats, legal descriptions, and conveyance packages. The Document Processor collaborates with project staff, utility owners, and external stakeholders to ensure timely review, approval, and recording of ROW documents.
The position supports the delivery of documentation workflows, contributes to project tracking and reporting, and maintains well-organized filing systems (both physical and digital) to ensure document control, accessibility, and compliance.
Multiple opportunities for this position may be available through various client contracts. Depending on the requirements set forth by the clients, the employee may be imbedded within the client agency, working in a hybrid environment, or undertaking totally remote work.
Key Responsibilities
- Receives plats and legal descriptions from survey team, creates deed jackets, coordinates with utility owners, obtains approvals, signatures, notarizes documents, records conveyances and transmits letters of completion.
- Provides assistance to the right-of-way staff and managers to ensure efficient operations. Assists and advises the ROW Project Manager and the office staff, relieving them of administrative detail. Assists with administrative problems, procedural and confidential matters, project reporting, tracking and schedules.
- Organizes staffing plans, prepares progress reports on a weekly basis that include project schedules, progress to date identified by task, describes the progress including identification of problems, proposed solutions, completion date tracking and project reporting.
- Maintains proper project filing system, both hard copy and digital. Ensures deliverables are stored in a retrievable location after submittal. Drafts letters, proofreads and reviews correspondence and documents.
Minimum Qualifications
- Knowledgeable about personnel and management; office management principles, methods, and procedures; administrative techniques and skill in their application; statistical and research methods.
- Work with utility agency staff in an effective manner to submit and obtain approvals for conveyance packages.
- Think clearly and quickly and analyze and solve problems encountered.
- Be persistent and follow up during approval process.
- Keep organized records of document status through the various steps of completion.
- Relay and elevate issues in a timely manner to the project team for resolution.
- Establish and maintain cooperative working relationships; speak and write effectively.
Preferred Qualifications
- Excellent interpersonal skills.
- Ability to carry out assignments without detailed instructions and with challenging stakeholders and deadlines.
- Demonstrated capacity for high levels of responsibility.
- Ability to be tactful and use good judgement.
