Position Summary
The Project Assistant provides administrative and coordination support for client projects. This role assists in tracking project requirements, scopes of work, budgets, schedules, and contract documentation. The Project Assistant plays an important role in supporting daily operations, ensuring timely delivery of information, and maintaining organized documentation and communication across the project lifecycle.
Multiple opportunities for this position may be available through various client contracts. Depending on the requirements set forth by the clients, the employee may be imbedded within the client agency, working in a hybrid environment, or undertaking totally remote work.

Position Responsibilities

• Assists professional staff and managers to ensure efficient operations and relieve them of administrative detail.
• Assists with administrative problems, procedural and confidential matters, project reporting, tracking and schedules.
• Organizes staffing plans, helps prepare progress reports that include project schedules, progress to date identified by task, description of the progress including identification of problems, proposed solutions, completion date tracking and project reporting.
• Maintains proper project filing system, both hard copy and digital. Ensures deliverables are stored in a retrievable location after submittal.
• Drafts letters, proofreads and reviews correspondence and documents.

Minimum Qualifications

• Be knowledgeable of office management principles, methods, and procedures; administrative techniques and skill in their application; statistical and research methods.
• Work with agency staff in an effective manner to submit and obtain approvals for information and deliverables.
• Think clearly and quickly and analyze and solve problems encountered.
• Keep organized records of document status through the various steps of completion.
• Relay and elevate issues in a timely manner to the project team for resolution.
• Establish and maintain cooperative working relationships; speak and write effectively.

Preferred Qualifications/ Certifications/ Licensures

• Excellent interpersonal skills
• Ability to carry out assignments without detailed instructions and with challenging stakeholders and deadlines
• Demonstrated capacity for high levels of responsibility
• Ability to be tactful and use good judgement